How to report someone in need, including yourself
Often, we hear of terrible and tragic incidents that have affected so many, and when it’s not happening to us we tend to count our blessings that we do not have to face the same hardship. Then suddenly, without warning, we find ourselves dealing with a life-changing event, or watching somebody we know endure an unforeseen hardship. Accidents, illness, death of a loved one, disaster, and other crisis can happen to anybody at any moment.Thankfully, we have EAF, and with this the unique ability to ask for financial assistance during the most difficult times of our lives.
– Any member qualifying under one of the following criteria is eligible to receive and EAF Grant: An AYP or AYR member who has been a member for at least the past six months
The following guidelines will be used to determine grant eligibility:
- Medical Expenses: Persons incurring medical expenses beyond the provisions of their health insurance coverage or other related expenses which result in extreme economic hardship.
- Catastrophe: Persons who experience economic hardship as a result of acts of nature (fire, flood, earthquake, etc.) or other catastrophic events (accident, crime, etc.).
- Involuntary Separation: Persons who have exercised all of their options for separation benefits, unemployment insurance, or were denied separation benefits upon release; and are experiencing continued economic hardship due to the separation. This basis of need is restricted to persons with more than five years employment with the YMCA.
- Emergency: The need must result from an “unforeseen event” and not from an exercise of “personal choice”.
- Restrictions: In any calendar year, no grant or combination of grants for a single cause may exceed $10,000.
How EAF Grant Requests are Initiated:
Grant requests may be initiated in two ways: By a member on behalf of another member: By an individual member experiencing the financial hardship.
How to Apply For a Grant
Step 1: Initial Request
The individual or the person requesting the grant on their behalf completes the form available at www.ayponline.org. The form with accompanying back-up documentation is forwarded to the EAF Regional Director.
Step 2: Regional Director Review and Recommendation:
The EAF Regional Director reviews the form and documentation and completes the director’s portion of the form choosing approve, do not approve or modify. If the Regional Director recommends a modified amount, a brief explanation should be put on the form. The Regional Director then sends the request and documentation with the recommendation to the AYP/EAF Executive Director.
Step 3: Receipt and Distribution to Committee
The EAF/AYP Executive Director receives the request and logs it in. Membership is verified to assure the individual is eligible for the grant. The Executive Director distributes the grant request and documentation with any relevant additional information to the EAF Caring Committee. Committee members must respond by email to the Caring Committee chair within five days.
Step 4: Notification and grant distribution
The Caring Committee chair shares that response with the Executive Director. The Executive Director creates the notification letter and the check request. The check is processed and the letter and check are sent by FedEx to the recipient at the address noted for delivery on the grant request form.
- Grant requests under $2,000 can be approved by the Executive Director
- Grant requests under $500 can be approved by Chapter president
- The backup documentation requirement may be waived on a case-by-case basis. For example, an individual had lost her records due to fire or flood while recovering from a medical emergency. The grant request was made on her behalf by her supervisor.